Other absence

Compassionate leave

If you wish to take leave for family illness or a funeral, please speak to your line manager who will treat your case sympathetically.

You are entitled to up to three days paid leave (this may vary depending upon site agreement) in the case of the loss of a close family member. A close family member is a spouse or partner, parent or guardian, child, brother or sister, a grandparent, aunt or uncle or an individual for whom you have parental responsibility.

Additional unpaid leave may also be authorised by your line manager on a discretionary basis.

Jury service

If you are called for jury service, notify your line manager immediately and give them all the correspondence from the court. This will be forwarded to the Payroll department who will supply all the information the court needs. You will be unpaid for jury service until all the relevant paperwork is in order.

This information will then be returned to you to take to the court when you start your jury service.

The court will pay your travelling expenses and a daily rate whilst you are on jury service. If the payment you receive from the court is less than you would normally receive as your basic contracted hours, the Company will make up the difference.

Public service

If you are a Justice of the Peace or a member of certain public bodies (for example, a Councillor), you are entitled to reasonable time off without pay. This time off should be approved by your line manager before being taken.

Territorial Army/HM Forces

If you are a member of the Reserves and wish to attend annual training, you may be granted up to two weeks unpaid leave in any holiday year (1st February to 31st January).

You must provide your line manager with evidence of attending prior to the leave being granted and confirmed in writing by the HR department.

Urgent family leave/time off for emergencies

You may take a reasonable amount of unpaid time off work to deal with an emergency situation involving a dependant. A dependant is defined as husband, wife, partner, parent, child or someone who lives with you as part of your family. A dependant may also be someone who relies on you to make the arrangements for the provision of care.

The right is intended to cover unforeseen situations, i.e. those that are unexpected or occur suddenly. There is however, no statutory right to be paid in such circumstances.

Examples of circumstances where you may be able to take time off under this provision include:

  • A dependant falling ill, becoming injured, or having a baby
  • The death of a dependant
  • A breakdown in a dependant’s care arrangements
  • An incident involving your child during school hours.

In order to qualify for the right to take time off in the circumstances outlined above, you should speak to your line manager as soon as possible about the reason for your absence and how long you expect to be away from work.

Religious holidays

Time off for attendance of recognised and official festivals for the religious observation of your religion or belief may be taken with the agreement of your line manager. These will be sanctioned on a first come first served basis in order to meet minimum operational requirements. You may request to take paid holiday entitlement for these religious holidays, or your line manager may consider giving you unpaid leave. Leave will be authorised in line with the ‘Holiday Entitlement Booking Process’.

Doctor/dentist appointments

Appointments should be made in your own time where possible. If you are unable to do this, you must obtain your line manager’s permission to attend appointments during your working hours. This absence will be unpaid.